Wednesday, August 17

How to use Zoom: quick guide for beginners | Digital Trends Spanish


Whether you need to join a video call with your co-workers or connect with family members far away, Zoom is a great option and very easy to use. What for many began as a novelty related to the pandemic, has become a common resource that we use to communicate. Of course, you could still have doubts about how to use Zoom, which we will try to solve in this guide.

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And don’t worry, if you’re a regular user we also cover more advanced options, like Breakout Rooms, so you can separate participants into different meetings if you need to. The idea is that you are prepared for when the time comes to “zoom in” with someone.

How to do a Zoom meeting

The platform has a free version, which implies some limitations; the one that stands out the most is that meetings are limited to 40 minutes for groups of three or more attendees. To get started with a meeting, which is pretty easy, you first need to install the app on a computer.

Step 1: Go to the Zoom download page and download the version for Windows or for Mac and follow the instructions to install the application on your computer.

How to log in to Zoom

Step 2: Now open the app and log in to your account. You can create one if you don’t have one and make it your Google or Facebook account.

How to create a new meeting in Zoom

Step 3: In the Zoom app, select the “New Meeting” option. Zoom will automatically create a video call. You will see yourself on screen depending on the availability and configuration of your webcam. Don’t worry, later we will tell you how to manage your camera and microphone.

The steps to make a meeting using the Zoom app for Android or iPhone are practically the same, because although the distribution of the application options is different on computers and cell phones, the buttons are exactly the same.

How to invite to a Zoom meeting

Once you create the meeting, you have control over some features. First, you can invite participants to it. We’ll tell you right away how to invite to a zoom meeting.

How to invite to a Zoom meeting

Step 1: Within the meeting you just started, look for the “Participants” option and click on it. You’ll see a little popup that says “Invite” plus the quick command to do so; on Windows it is Ctrl + I.

How to invite to a Zoom meeting

Step 2: You will see a pop-up window with two options: “Contacts” and “E-mail”. The easiest option is to click on the email button and select the email option that best suits your service (for example, Default email will open Outlook if that is your client) and send the invitation from your email to the contacts you want.

Another option is to click on “Copy invitation link” or “Copy invitation”, with which you can send the address of the meeting through a messaging app such as WhatsApp. The text you would see would be similar to this:

Join Zoom meeting
https://us05web.zoom.us/j/81744790936?pwd=NWtestreunionrczU5ZG9sVXBhdz09

Meeting ID: 817 44379 0936
Access code: esUnaTest

How to join a Zoom meeting

There are two ways. The host must provide a link or meeting ID. If it’s the full link, just paste it into your web browser and you’re pretty much in. Just remember that regardless of whether you’re using the web version of Zoom or the desktop or mobile app, you’ll need to have an account and sign in.

Now if what you were given was a meeting ID, follow these steps to join your Zoom:

How to join a Zoom meeting
How to join a Zoom meeting

Step 1: In your Zoom app, select the “Enter” option. You will see a pop-up window where you must enter the meeting ID and select the name with which you want to join. This option is useful if you have children who connect to online classes and use the account of an adult.

You can also select the option “Connect without audio” or “Deactivate my video”, very useful so that you do not have to enter to silence yourself and turn off your camera.

How to join a Zoom meeting

Step 2: If your meeting has a password (it most likely does), you’ll need to put it in the box that asks for it. Be like in the picture above. You can copy and paste it.

How to block audio or stop video or chat

an image made with the zoom app of a white wall

Virtually all of the important Zoom controls are located in the toolbar at the bottom of the screen. Do you need to block your audio? click on mute in the lower left corner. Next to this option, there is also the button Stop Videowhich turns off your webcam.

when you click on chatthe conversations window for the meeting will open, where participants can send messages to the whole group or privately.

How to share screen on Zoom

Screen sharing is a useful feature for presentations, online classes, or just meetings with co-workers. We’ll tell you right away how to share screen on zoom.

How to share screen on Zoom

Step 1: Within a meeting, click on the “Share screen” button that is in the center of the video call toolbar.

How to share screen on Zoom

Step 2: You will see a window with several options divided into “Basic”, “Advanced” and “Files”. If you only want to share the image you are viewing, stay on “Basic” and select the first option, which is “Screen”.

Still, keep in mind that there are several options for sharing an additional screen on Zoom. One of the most useful is the one that allows you to display the content of an iPhone or iPad, that of an additional camera connected to your computer, super useful if you teach.

How to update Zoom?

If you already have the Zoom app installed, you just need to log in to your account and click on your profile picture and select the option Check for updates. If there is one available you will be able to download and install it quickly, just follow the instructions on the screen!

Other helpful tips…

While knowing how to create a meeting, how to join one, and how to share your screen will have you mastered the basics of Zoom, there are plenty of other useful options for your video calls. Below we share several of them.

How to change the skin tone of your Zoom reaction?

For those unfamiliar, Zoom offers two reactions that can be used during meetings: one finger pointing up and hands clapping. Personalizing your Zoom reactions with skin tones can help you add a more personal element to your meetings and better represent your identity in a digital workspace.

If you have a desktop or Mac, you need to sign in to the app, select your profile picture, click Setting and choose a skin tone from the six available options. But if you’re thinking of logging in from a mobile device, just tap on the Settings> Meeting> Skin tone to change your reaction skin tone.

How to raise your hand in Zoom

Just like in college, the best way to indicate that you have a question is by raising your hand. However, instead of having to physically raise your hand and potentially interrupt the meeting, you can perform the digital interpretation of this gesture in Zoom chat. If the host gives you the floor, he may ask you to activate your microphone. When you are not muted, your profile picture and name are displayed to the host and panelists. Only your name is shown to other attendees.

Step 1: click on raise hand in the wizard controls (its icon is a gray hand); this will notify the host that you have asked to speak.

Step 2: click on lower hand to stop performing the gesture. Note that if you have your microphone on, this will not automatically mute you.

How to use breakout rooms in Admin accounts

Since it can be challenging to deal with 10 or 20 participants in a single meeting, Zoom offers breakout rooms (Breakout Rooms). These allow the host to organize and divide up to 50 participants into separate meetings. These meetings can be opened manually or automatically, allowing participants to break away and create breakout sessions as needed. Please note that you must be the account owner or have admin privileges to use or modify breakout room settings.

Step 1: log in to the zoom web portal as an owner or administrator with account setup privileges.

Step 2: Choose My account > Setting in the navigation menu.

Step 3: on the tab At the meeting (Advanced)locate the option room for groups (breakout room) and verify that the option is activated. Note that you may need to verify the change to ensure the feature is enabled. You can check the box below the statement as well; this will allow meeting hosts to pre-assign breakout room participants, as well as make the setup mandatory for all account users by selecting the lock icon and confirming the setup.

How to enable Breakout Rooms

Step 1: Sign in to the Zoom web portal as an owner or administrator with account setup privileges.

Step 2: Choose user administration > Group management in the navigation menu.

Step 3: select a group name and click the tab Setting.

Step 4: on the tab At the meeting (Advanced)locate the option room for groups (breakout room) and verify that the option is activated. You may see this slider grayed out, indicating that the option has been turned off for your account. You can check the box below the statement as well, this will allow meeting hosts to pre-assign breakout room participants, as well as make the setting mandatory for all account users by selecting the icon padlock and confirming the settings.

How to enable Breakout Rooms on individual accounts

Step 1: Sign in to the Zoom web portal as an owner or administrator with account setup privileges.

Step 2: Choose Setting in the navigation menu.

Step 3: on the tab At the meeting (Advanced)locate the option room for groups (breakout room) and verify that the option is activated. Note that you may need to verify the change to ensure the feature is enabled.

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